Vendor Frequently Asked Questions

Yes, we are now allowing a max of 5 people per booth, including yourself. All names MUST be emailed to texasrareplantmarket@gmail.com asap.

Please see this video for specific load in instructions. Please ignore the load in time given in the video. The correct load in time is Friday, 10am - 5pm. 

A map to Dock 5 can be found here.

A map for load-in (Dock 5) and route to the ballroom can be found here.  You may park your car in the C Hall to unload only, then you must move your car to the parking lot.

Dollies / trollies are not provided, so please plan accordingly. 

Parking info can be found here.  Attendees Parking - LOT C ($15) LOT E($10)

We will be locking the doors on Friday after around 6 pm when the organizers leave until 8am on Saturday when the organizers get there. The doors will remain locked after that until we open for the banquet at 8:30.  We have workers who will be making sure VIPs only go to the banquet and not to any booths unless they have a vendor wristband and are going to their specific booth. We have also hired security guards who will be present for the event. 

That said, we cannot be held responsible for thefts or damage to your property.

Safety and security info provided by the convention center can be found here. 

Yes, there is a Deli/Starbucks at the convention center. You can view the menu here.

The map available here.

All booth payments and agreements are due no later than Friday, October 13th. If either have not been received by TRPM your booth will be given to the next vendor.

You can pay for your booth here. Please be sure to include your vendor name in the notes.

Setup is Friday, October 27th from 10am - 5pm. All setup must be done Friday, as vendors will not be allowed back in until 10:15am Saturday unless you have have purchased tickets for the Symposium/Banquet (see below).

Please see this video for specific load in instructions. Please ignore the load in time given in the video. 

Your booth must be clean and tidy no later than 5pm on Friday. Please check your plants for pests! A $40 fee will be assessed if cleaning is required.

Vendors should arrive at 10:15am. VIP ticket holders will be allowed to start browsing at 10:30am and general admission and sales will open at 11am. No sales before 11am. 

Each vendor will receive 3 total wrist bands + 2 tickets. Vendors should use their 2 tickets for giveaway to promote the event if possible. If absolutely needed, you can use your 2 tickets for additional helpers.  Vendors with more than 5 people must purchase additional tickets. 

Please send all helpers names and emails to texasrareplantmarket@gmail.com no later than Friday, Oct 13th.

Booths must be manned at all times from 10:30am until 6pm.

Yes, please go to Front Desk 1 upon arrival for your 3 wrist bands + 2 tickets. (See map above)

If you'd like to gift your tickets online (as a giveaway or marketing tool), please email the name(s) of the attendee(s) and their email to texasrareplantmarket@gmail.com. 

None of these are provided but can be rented/purchased here.

Yes, if you would like to attend the pre-sales talks and banquet you can purchase tickets here. Tickets are $20 for vendors only - food not included or $50 for vendors only - including food. This allows you entry at 9am. 

Kids 10 and under are free.

If you are a speaker you do not need to purchase tickets and breakfast will be provided.

Yes, all sponsors receive 1 extra ticket per your sponsorship guide.

We are currently working on this. Please check back soon.

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